Get the latest information and updates on GPRC’s response to COVID-19
Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

APA 6th and 7th Edition Citation Guide

Reference List Entries

Structure of the Reference List

  • The reference list is arranged in alphabetical order by the last names of the first listed authors of each source.
  • Most of the formatting, including the spacing, font, size, and color of the reference list, should be consistent with the rest of the paper.
  • The list should be titled "References" (centered at the top of the page, not bold)
  • The reference list must have a hanging indent (the first line of each entry is all the way to the left, then all subsequent lines of that entry are indented - see the sample reference page).

Formatting Reference List Entries

The exact formatting of APA reference list entries can vary based on what types of sources are being cited. However, the general order of information included is as follows:


1. Author(s)

2. Year/date of publication

3. Title

4. Publication information

5. Location or URL (link)


Authors

The very first part in a reference entry is usually the author(s) of the source. These names are written in Last, F. M. order (where F. N. represents the author's first and middle initials):

 

James Earl Jones --> Jones, J. E.

 

For multiple authors, use "&" prior to the final listed author. 

 

Jones, J. E., & Hamill, M.


Year/Date

Usually, only the year is required for APA reference list entries. The year should be written in brackets and followed by a period:

 

(2018).

 

For certain sources, like news articles or blog posts, a full date can be included in the order of Year, Month Day:

 

(2018, September 18).


Titles

The titles of shorter, partial works, like journal articles, news articles, or chapters, should be written in normal text with no extra formatting. Only the first word of the title, words after colons, acronyms, and proper nouns (e.g. Canada) need capital first letters.

 

Professional values: Results of a scoping review and preliminary Canadian survey.

 

The titles of longer, complete works, such as full books or full journals, should be formatted in italics.

 

Behind the shock machine: The untold story of the notorious Milgram psychology experiments.

 

The titles of full journals can keep the capital letters on all main words, whereas all other titles follow the same capitalization rules described for titles of shorter works above.

 

International Social Science Review

 

Any titles within titles should be formatted according to the rules above, with capital letters kept on all the main words, as shown below:

Chemistry and the science of transformation in Mary Shelley's Frankenstein.


Publication Information

For a journal article, this usually includes the volume number, issue number, and page range where that article is located in its journal. The volume number is in italics, and the issue number is in brackets, as shown below:

 

International Social Science Review, 89(1), 1-2.

 

For a chapter in a book, the full book information will include any editors for the book, as well as the edition number and page range where the chapter is found within the same set of brackets. Note that the names of editors are in the F.M. Last order:

 

In G.J. Rich, U.P. Gielen, & H. Takooshian (Eds.), Internationalizing the teaching of psychology (1st ed., pp. 161 - 179).


Location or URL (Link)

For a printed source, usually the reference entry will include the city and province (or city/state, city/country) of publication, then the name of the publishing company:

 

Charlotte, NC: Information Age Publishing.

 

For an online source, provide the most stable, permanent link possible to that source. If the source comes from an academic journal, use a doi (digital object identifier) whenever possible:

 

doi: 10.1016/j.bushor.2004.11.001

 

If the source does not have a doi, use the permalink instead, preceded by the words "Retrieved from":

 

Retrieved from https://ezproxy.agpc.talonline.ca/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=edselp&AN=S0007681304001260&site=eds-live&scope=site

 

Links to all other types of sources follow the same formatting as the permalink:

 

Retrieved from https://blog.apastyle.org/apastyle/2012/03/how-to-capitalize-and-format-reference-titles-in-apa-style.html


For more information on general formatting rules for reference lists, see pages 180-192 (sections 6.22 - 6.32) of the APA 6th edition manual.


For another sample reference list, see page 49 (Figure 2.1) in the APA 6th edition manual.

Journal Article Template:

 

Author’s last name, first initial. (Year). Title of the article: Only the first letter of the first word, any words after colons, and any proper nouns like Canada are capitalized. Title of the Journal in Italicsvolume #(Issue #), first page # – last page #. doi:10.1010/0001-1010.10.0.101


Article with one author:

 

Stultz, J. (2006). Integrating exposure therapy and analytic therapy in trauma treatment. American Journal of Orthopsychiatry, 76(4), 482-488. doi:10.1037/00002-9432.76.4.482

 

***Note that the digital object identifier, or "doi," is used instead of the www.... link - a doi is more reliable and stable. Use the doi whenever possible.***


Article with two to seven authors:

 

Sillick, T. J., & Schutte, N. S. (2006). Emotional intelligence and self-esteem mediate between perceived early parental love and adult happiness. E-Journal of Applied Psychology, 2(2), 38-48. Retrieved from http://ojs.lib.swin.edu.au/index.php/ejap

 

***Note: if there is no available doi, use the permanent link to the article instead.***


For an article with more than seven authors, list the first six authors and the very last one. Delete all other names and replace them with an ellipse (...), as shown below:

 

Gilbert, D. G., McClernon, J. F., Rabinovich, N. E., Sugai, C., Plath, L.C., Asgaard, G., ... Botros, N. (2004). Effects of quitting smoking on EEG activation and attention last for more than 31 days and are more severe with stress, dependence, DRD2 A1 allele, and depressive traits. Nicotine and Tobacco Research, 6, 249-267. doi:10.1080/14622200410001676305


For a doctoral dissertation published by an institution, treat the text as a full, complete document and italicize the title:

 

Birks, D.C. (2019). Groundwater heating and cooling: An evaluation of resilience in the context of recharge and temperature (Doctoral dissertation, University of Glasgow). Retrieved from https://ezproxy.agpc.talonline.ca/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=edsble&AN=edsble.768795&site=eds-live&scope=site


Do the same for a master's thesis:

 

Fleet, C. (2016). Becoming a queer teacher: Perceptions of queer teacher candidates in initial teacher education programs (Master's thesis, Brock University, St. Catharines, ON). Retrieved from https://dr.library.brocku.ca/bitstream/handle/10464/10106/BROCK_FLEET_COURTENAY_2016.pdf?sequence=1&isAllowed=y


For more information on citing journal articles, see page 198 (section 7.01) of the APA 6th edition manual. For dissertations and theses, see page 207 (section 7.05).

Magazine/Newspaper (Template):

Author last name, First initial. (Date). Article title. Magazine/Newspaper Name, Volume(Issue), firstpage-

lastpage. URL


Magazine:

 

Perina, K. (2008, September/October). Clothes encounters. Psychology Today, 41, 7.


Online Magazine Article:

 

Masters, C. (2006, December 17). The takeaway diet of 2006. Time. Retrieved from

http://content.time.com/time/magazine/article/0,9171,1570794,00.html


Online Newspaper Article:

 

Swanson, A. & Bradsher, K. (2019, November 7). U.S. and China agree to roll back some tariffs. New York Times. Retrieved from https://www.nytimes.com/2019/11/07/business/china-trade-trump.html?action=click&module=Top%20Stories&pgtype=Homepage


For more information on citing newspaper and magazine articles, see page 200 (items 7-11) of the APA 6th edition manual.

Book (Template)

 

Author last name, first initial. (Year). Title of book. Location: Publisher.


Single Author

 

Aronsson, L. (2000). The development of sustainable tourism. London, England: Continuum.


Two Authors

 

Cushing, C. E., & Allan, J. D. (2001). Streams: Their ecology and life. San Diego, CA: Academic Press.


Three to Seven Authors

 

Hayes, S. C., Stosahl, K. D., & Wilson, K.G. (1999). Acceptance and commitment therapy. New York, NY: Guilford Press.


For more than seven authors, list the first six authors and the very last one listed. Delete all other names and replace them with an ellipse (...), as shown below:

 

Weigl, E., Fradis, A., Kreindler, A., Metze, E., Lander, H.-J., Mihailescu, L., … Weigl, I. (2017). Neuropsychology and neurolinguistics : Selected papers. Berlin/Boston: De Gruyter Mouton. Retrieved from https://ezproxy.agpc.talonline.ca/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=e000xna&AN=1883064&site=eds-live&scope=site&ebv=EB&ppid=pp_C


Chapter in an Edited Book

 

Regulus, T. A. (1995). Gang violence. In R. L. Edwards (Ed.), Encyclopedia of social work (19th ed., Vol. 2, pp. 1045-1055). Washington, DC: National Association of Social Workers.


Ebook

 

Schiraldi, G. R. (2001). The post-traumatic stress disorder sourcebook: A guide to healing, recovery, and growth [Adobe Digital Editions version]. http://dxdoi.org/10.1036/0071393722


For more information on citing books in the reference list, see page 202 (section 7.02) of the APA 6th Edition Manual.

Film:

Spielberg, S. (Director). (1982). E.T. the extra-terrestrial [Motion Picture]. United States: Universal Pictures.


T.V Episode:

David, L., & Seinfeld, J. (Writers). (1995). The soup Nazi [Television series episode]. Seinfeld. New York, NY: NBC. 


Youtube Video:

Lockergnome. (2009, Oct. 19). How to improve reading comprehension [Video file]. Retrieved from http://www.youtube.com/watch?v=aK2JscwKkHA  


Full Album:

The Beatles. (1967). Sgt. Pepper’s Lonely Heart Club’s Band [LP]. United States: Capitol Records.


Individual Song:

Singleton, C., & Snyder, E. (1966). Strangers in the Night [Recorded by F. Sinatra]. On My Way: The Best of Frank Sinatra [Cassette]. United States: Warner. (1996).


Spoken Word Recording:

Darling, S. (Speaker). (1988). To Kill a Mockingbird [Cassette recording]. United States: Recorded Books.


Musical Composition:

Beethoven, Ludwig van. (1932). Symphony No. 7 in A Major, Op. 92. Boston: Oliver Ditson.


Performance:

The Nutcracker. (2006, December 2). Butler Ballet. Clowes Memorial Hall, Indianapolis.


Podcast:

Van Nuys, D. (Producer). (2007, December 19). Shrink rap radio [Audio podcast]. Retrieved from http://www.shrinkrapradio.com/


For more information on citing audiovisual materials, see page 209 (section 7.07) of the APA 6th edition manual.

Online Resource (Template)

 

Author last name, First initial. Middle initial. (Date of Publication). Web page title. Title of Website. Retrieved from http://www.website.com

 

If no author is listed, begin entry with the web page sponsor or the web page title, as shown in the examples below:


Entire website

 

United Nurses of Alberta. (2009). Member resources: Professional responsibility. Retrieved from http://www.una.ab.ca/memberresources/professionalresponsibility


Tab on a website

 

Environment Canada. (2009). Climate change science and research. Climate change. Retrieved from http://www.ec.gc.ca/sc-cs/Default.asp?lang=En&n=56010B41-1


Blog post

 

Crosby, B. (2019, October 2). Africa’s plastic bag ban seems to be working, and a STEM challenge idea [Blog post]. Retrieved from http://www.learningismessy.com/uncategorized/africas-plastic-bag-ban-seems-to-be-working-and-a-stem-challenge-idea/


Online Forum or Discussion Group

 

Filmfreakspicture. (2014, July 31). The funniest internet reviewers? (movies/games) [Online forum post].

Retrieved from http://www.imdb.com/board/bd0000001/thread/232859999 


Tweet

 

goodreads. (2014, August 1). What is the best attribute in a sidekick: Loyalty, mischief, or strength? Join the

discussion ow.ly/ztcTE. Retrieved from https://twitter.com/goodreads/status/495198612650229761 


Facebook Status Update

 

Harper, Stephen. (2014, July 24). Our Conservative Government is taking action to protect law-abiding gun

owners from having their firearms reclassified overnight. Sign your support http://cpcp.cc/6rsqq 

[Facebook status update]. Retrieved from https://www.facebook.com/pmharper


For more information on citing web sources, see page 214 (section 7.11) of the APA 6th edition manual.

Template (with an author):

Last name, F. (Year). Title of entry. In Title of full reference work (#th ed.). Retrieved from http://www.website.com


Template (without an author):

Title of entry. (Year). In Title of full reference work (#th ed.). Retrieved from http://www.website.com


Examples


Online reference work with an author:

Faller, J. E., Nordtvedt, K.L., & Cook, A.H. (2019). Gravity. In Encyclopaedia Britannica. Retrieved from https://www.britannica.com/science/gravity-physics


Online reference work with no author:

Heuristic. (n.d.). In Merriam-Webster’s online dictionary (11th ed.). Retrieved from http://m-w.com/dictionary/heuristic


For more information on citing dictionaries and encyclopedias, see page 204 (items 27 - 30) of the APA 6th edition manual.

Lecture/PPT Slides Template


Author, F. M. (year). Title of presentation [Format]. Retrieved from www.link.com


Example


Bailey, K. (2019). Information literacy skills for the college setting [PowerPoint slides]. Retrieved from http://www.gprc.ab.ca/library/presentations.


***Note: cite class notes or information that is not recoverable (e.g., if your instructor said it to you but there is no record of it) as personal communications (see "In-Text Citations" section for more).*** 

Grande Prairie Campus
10726 - 106 Avenue
Grande Prairie, AB T8V 4C4
Phone: 1-780-539-2939
Email: library@gprc.ab.ca
Fairview Campus
11235-98 Avenue
Fairview,AB T0H 1L0
Phone: 1-780-835-6750
Email: fvlibrary@gprc.ab.ca