Get the latest information and updates on GPRC’s response to COVID-19
Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Learning Portal - Learning Online: File Management

File Management 

In this module, you will learn how to efficiently manage your computer files including how to find, download, copy, rename, recover and organize your files. The links on this page will open in a new tab/window.

Top Tips 

✓ Use folders in a logical hierarchy. Keep your files organized in folders in a logical hierarchy so that you know where everything is when you need it. Create folders within folders as necessary.

✓ Give your files short, logical names. Name your files so you know what they are. Keep the names short to make it easier to search for files.

✓ Back up important files. Get in the habit of backing up files in a cloud service or on other storage devices, just in case.

✓ Display your files in a list to see details. In Windows, when files are displayed in a list you can view details such as the file size and type, and when they were last modified.

✓ Use external storage to access your files on multiple computers. Save your files on a flash drive or in a cloud storage service to be able to access them from more than one computer.

File Management Guides

File Management Videos 

Check out this video on File Management by Dane Hartman from 2016. 


Another video about file management from Algonquin College in 2013. 

Additional Attributions 

Much of the links and video content on this page come from  All® content is available for free at


Unless otherwise stated, the material in this guide is from the Learning Portal created by College Libraries Ontario. Content has been adapted for the GPRC Learning Commons in May 2021. This work is licensed under a Creative Commons BY NC SA 4.0 International License.

All icons on these pages are from The Noun Project. See individual icons for creator attribution. 

Grande Prairie Campus
10726 - 106 Avenue
Grande Prairie, AB T8V 4C4
Phone: 1-780-539-2939
Fairview Campus
11235-98 Avenue
Fairview,AB T0H 1L0
Phone: 1-780-835-6750